Kentucky Speleological Survey
December 18, 2024 Minutes – Approved by board 2/19/2025
Attendees: Sean Vanderhoff, Kevin Zachary, Bob Roth, Julie Roush, Sarah Arpin, Joe Walko 7:01 pm – President, Sean Vanderhoff, called the meeting to order.
Minutes (Kevin Z)
Brief discussion concerning updates to minutes. Motion to accept failed due to lack of 2nd, tabled to next mtg
Treasurer’s Report (Julie R)
Money Market $ 17,112.01
Checking Account $ 6,246.06
Sub-Total $ 23,358.07
PayPal Account $ 2,498.60
Total $ 25,856.67
Data Committee (Sean V)
5 Data requests received, 2 outstanding; of the 3 fulfilled – 2 were billable and 1 was recreational FileMaker payment is due on April 25th, no decision made on payment at this time
Planarian – setting up permissions
FileMaker database has been backed up as a Google sheet
Next data committee meeting scheduled for January
Membership (Bob R)
Membership 89 members, 19 annual, 70 life, 27 past due
New annual member, Suzanne Ragnon
Grant Committee (Sean V)
Julie R sent check to Liam Tobin, he has received it
Maaz and Sean to discuss possible Memorandum of Understanding with DBNF regarding their cave data
Old Business
Pat K asking for articles to be submitted for the 2024 Annual Report
Website: Sean V has not had an opportunity to meet with Chris Morrison
Elections: Sean V stated the Treasurer and Vice President positions are open, will send note to KSS membership asking if anyone is interested. President, Secretary, and Members at Large will remain the same. No official elections have taken place yet. New terms start in January.
New Business
Since Bob Roth will not be continuing as Vice President, Sean V will work with him to get file permissions, documents, etc. transferred accordingly.
Ideas for 2025-2026: KSS banner, KSS to sponsor KY caving events, advertise and fill grant applications, ask membership for ideas to increase participation in monthly meetings, …
Sean V thanked Julie Roush for her work as Treasurer and also thanked Bob Roth for his work as Vice President (coordinating the Annual Meeting and handling membership)
Motion to adjourn by Bob R, 2nd Kevin Z, adjourned at 7:54pm