Attendees: Sean Vanderhoff, Kevin Zachary, Sarah Arpin, Howard Kalnitz, Christian DeCelle, Maaz Fareedi, Nina Soluski, Jim Currens, Pat Kambesis
7:09 pm – President, Sean Vanderhoff, called the meeting to order.
Minutes (Kevin Z)
Motion to approve December 2024 minutes by Christian D, 2nd by Sarah A, passed
No minutes for cancelled January meeting.
Treasurer’s Report (Sean V)
Treasurer position is still open, provided December’s report:
Money Market $ 17,112.01
Checking Account $ 6,246.06
Sub-Total $ 23,358.07
PayPal Account $ 2,498.60
Total $ 25,856.67
Discussion about needing to fill the Treasurer’s position as we need to pay bills for ESRI, etc. Sean V to coordinate meeting with Julie Roush and new treasurer at the bank to manage our account Sarah A asked about QuickBooks, credentials, etc.
Sean V has our ID for State and Federal taxes, new treasurer will complete the postcard
We still need to remove John Cassidy from the PayPal account
The old website, google drive, emails, etc are still associated with Chris Morrison’s web hosting platform Need to update our organizational address with the financial institution
Howard K suggested that we use a mailbox service (such as Mailbox, Inc)
Data Committee (Christian D)
In January 2025, the original data request Google sheet was lost due to a problem with the old website Christian D created a new Google sheet to use with the new website and was able to recover the old spreadsheet $730 needs to be billed from 11 data requests, when the new treasurer is available
Still working on implementation of Planarian’s permission system
Invitations for account access sent to Sarah A, Sean V, Pat K, Howard K. Kevin Z was sent an invitation later Both Howard K and Christian D have copies of the digital data files
Kevin Z asked if Gary O’Dell’s data request had been received. It appears to have been lost in the old spreadsheet Christian D asked if he could resubmit his request via the new website, URL was provided
Membership (Sean V)
Sean V contacted former Vice President, Bob Roth, about the current membership list.
Sarah A asked if we have a membership packet that can be presented to a new member Sean V stated that he used to send out a packet years ago, will look into this.
Grant Committee (Sean V)
One new grant request has been received – Chelsea Parada in reference to Wayne County surveying projects The committee consists of Pat K, Sarah A, and Sean V. Christian D will send an email response to Chelsea P Discussion about previous grant request by Maaz F involving work being done between GCG (Greater Cincinnati Grotto) and DBNF (Daniel Boone National Forest)
310 Columbia Ave, 228 Mining and Mineral Resources Building
University of Kentucky, Lexington, KY 40506-0107
February 19, 2025 Minutes
Old Business
∙ Daniel Boone National Forest
Sarah A mentioned that an agreement is being worked on between DBNF and KSS regarding sharing of data
∙ New website (current)
Christian D stated that the minutes could be placed on the website for members to view
∙ Annual Report
Pat K asked for articles for the upcoming annual report.
New Business
∙ Nominations/Elections
As of December 2024, the following nominations were set for KSS board:
President: Sean Vanderhoff
Vice President: Open
Secretary: Kevin Zachary
Treasurer: Open
Members-at-Large: Sarah Arpin, Christian DeCelle, Pat Kambesis
Officers were elected by acclamation.
In December 2025, Bob Roth and Julie Roush decided to leave the KSS board.
In accordance with the KSS Bylaws, Chapter II (Roles of the Board), Section 2 (Officer Removal and Succession), Item 3 (Any vacancies during a term shall be filled by appointments from the President with majority Board approval. The appointed official will serve the remainder of the term before the next scheduled election), Sean V appointed Maaz Fareedi as Treasurer and Stephanie Suen as Vice President. Motion by Kevin Z, 2nd Christian to accept the appointments as stated. Passed! Sean V welcomed Maaz F and Stephanie S to the board.
∙ Sean V stated that KSS needs to have more visibility at caving events, brought up “Intro to Surveying Class” Sarah A made motion to sponsor the class being held by GCG on April 12, 2025 for up to $100, 2nd Maaz F, passed. ∙ Sean V asked for ideas on how KSS could be more visible: more outreach, sponsorships, advertisements, projects ∙ Nina S stated she could put a ¼ page ad in the Karst-o-Rama guide book for KSS, including our logo and QR code directing people to the KSS website
∙ Howard K mentioned the Survey123 app, Christian to look into providing a link to the app on the website. ∙ Sarah A mentioned some upcoming changes within KGS (Kentucky Geological Survey):
KGS will be having a new Director as of July 2025
The location of the physical file storage is good
The hiring of interns is in good standing, should be able to hire someone for the fall semester Drew Andrews retired, he found six more topographical maps for DBNF to donate to KSS
Motion to adjourn by Christian D, 2nd Kevin Z, adjourned at 8:56pm