March 19, 2025 Minutes
Attendees: Sean Vanderhoff, Kevin Zachary, Sarah Arpin, Christian DeCelle, Maaz Fareedi, Stephanie Suen, Pat Kambesis
7:11 pm – President, Sean Vanderhoff, called the meeting to order.
Minutes (Kevin Z)
Approved
Treasurer’s Report (Maaz F)
Beginning Balance $ 25,856.67
Money Market $ 17,112.44
PayPal Account $ 2,510.23
Checking Account $ 6,564.71
Total $ 26,187.38
Discussion between Maaz and Christian concerning the data request spreadsheet
Maaz stated that PNC changed over to Sean V and Maaz F, he has access to Gmail and PayPal
Sean V stated the old PayPal account is still attached to John Cassidy. We only have two methods of payment,
which is via check or PayPal. Sean V to work with Maaz on QuickBooks.
Sarah A asked if we could utilize Square to accept payments? Sean V said we currently get paid via check
Stephanie mentioned that PayPal usually gets a percentage of the payment
Maaz to have new checks printed. He stated that both Sean V and the previous treasurer had credit cards. PNC has
issued two debit cards.
Maaz stated he would have taxes filed before May 15. Sean V has state and federal information for Maaz
Maaz to pay the ESRI bill of $212 which will be due in mid-April
Data Committee (Christian D)
Continued updates to the website, removed old members, added Stephanie S and Maaz F.
There have been 12 database requests since last board meeting, 8 of them were billable
Christian D will check emails to see if everything has been billed
Michael has implemented permissions for admins, managers, and view-only. Permissions can be assigned per group
We use ESRI for shape files and to view cave locations
Christian will check on backup plan and location of backup files
Membership (Sean V)
Sean V cannot find the membership list. Christian will forward the updated list to Sean V and Stephanie S
Grant Committee (Sean V)
We will have one active request. Maaz F asked for his DBNF request to be cancelled.
Old Business
Annual Report
Pat K asked for more articles, project updates, cave maps, photos, etc from our membership for the annual report.
Old website
Chris Morris is still owns the web-hosting for the old website. Sean V, Sarah A, Christian D discussed legal options
Kentucky Speleological Survey
310 Columbia Ave, 228 Mining and Mineral Resources Building
University of Kentucky, Lexington, KY 40506-0107
March 19, 2025 Minutes
Old Business (continued)
Daniel Boone National Forest
Maaz F stated that an agreement is being worked on between DBNF and KSS. They need a centralized storage location
for their physical files. Stephanie S said Survey123 helps gather data, it is currently associated with Ben Tobin. Sarah A
said that Ben’s data agreement documentation was in her possession now. Further discussion about the agreement.
Motion to adjourn by Kevin Z, 2nd Christian D, adjourned at 8:26pm